Privacy Policy

1. Who we are

Smart Bronte is an independent software developer based in the United Kingdom. Contact: support@smartbronte.uk

2. What data RentBox collects and why

RentBox is designed to minimise the data we hold. The table below summarises what is collected, where it is stored, and the legal basis under UK GDPR.

Data	Where stored	Purpose	Legal basis
Landlord name, email, phone, address for notices	Landlord's own Google Drive	Shown to tenants as contact information	Legitimate interest / contract
Tenant name, email, phone, tenancy details (rent, deposit, start date)	Landlord's own Google Drive	Managing the tenancy	Contract
Tenancy documents (PDF, images, Office files)	Landlord's own Google Drive	Compliance and record-keeping	Legal obligation / contract
6-digit invite code → Google Drive folder ID	Our Cloudflare Worker (deleted after first use or 48 hours)	Connecting tenant to landlord's folder	Contract
FCM device token (anonymous device identifier)	Our Cloudflare Worker (up to 1 year)	Sending push notifications when a document is shared	Consent (notification permission)

We do not collect: precise location, payment details, browsing history, or any data not listed above.

3. Google Drive and Google account

RentBox uses your Google account to access Google Drive. The app requests the following permissions:

• Landlords — drive.file: create and manage files that RentBox itself created. We cannot access any other files on your Drive.
• Tenants — drive.readonly: read files in the folder your landlord has shared with you. We cannot modify any files on your Drive.

Your Google account credentials are never stored by RentBox. Authentication is handled entirely by Google.

4. Push notifications (FCM)

If you grant notification permission, RentBox registers an anonymous Firebase Cloud Messaging (FCM) token with our Cloudflare server. This token identifies your device but contains no personal information. It is used solely to deliver push notifications when your landlord shares a document. You can withdraw consent at any time by disabling notifications for RentBox in your Android settings.

5. Data sharing

We share data with the following sub-processors only:

• Google LLC — Google Drive storage, Google Sign-In, Firebase Cloud Messaging. Google Privacy Policy
• Cloudflare, Inc. — Cloudflare Workers (invite codes and FCM tokens). Cloudflare Privacy Policy

We do not sell, rent or share your personal data with any other third party.

6. Data retention

• Invite codes: deleted automatically after first use or after 48 hours.
• FCM tokens: stored for up to 12 months and refreshed on each app launch. Deleted when you delete your account or revoke notification permission.
• All other data (documents, tenancy details) is stored in the landlord's own Google Drive and is subject to the landlord's own retention decisions.

7. Your rights under UK GDPR

You have the right to access, correct, or delete your personal data. Because most data is stored in the landlord's Google Drive, the most effective way to exercise these rights is:

• Tenants: ask your landlord to remove your folder, or contact us and we will help facilitate.
• Landlords: delete your RentBox folder from Google Drive. Use "Delete account" in the app Settings to remove your FCM token from our server.
• Everyone: contact us at support@smartbronte.uk for any data request.

8. Account deletion

You can delete your RentBox account at any time:

• Open RentBox → Settings → Delete account. This removes your FCM token from our server and signs you out.
• To also delete all tenancy documents and data, delete the RentBox folder from your Google Drive.
• Alternatively, email support@smartbronte.uk and we will delete all server-side data within 30 days.

Account deletion instructions are also available at: rentbox.smartbronte.uk/privacy#account-deletion

9. Children

RentBox is intended for use by adults aged 18 and over. We do not knowingly collect data from anyone under 18.

10. Changes to this policy

We may update this policy from time to time. The "Last updated" date at the top of this page will reflect any changes. Continued use of the app after changes constitutes acceptance of the updated policy.

11. Contact

For any privacy questions or data requests, contact us at:
support@smartbronte.uk